Crew Cab Tractor for Dabney S. Lancaster Community College

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 333111 - Farm Machinery and Equipment Manufacturing
Posted Date: Jun 22, 2020
Due Date: Jul 17, 2020
Solicitation No: IFB 3909-1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB 3909-1
  • Crew Cab Tractor for Dabney S. Lancaster Community College
  • Status: Open
  • Time Left:24 days
  • Closing: 7/17/20 2:30 PM
  • Issued: 6/22/20 7:00 AM
  • Last Amended:
  • Buyer:Tiffany Ollie
  • tollie@ssc.vccs.edu
  • (540) 591-4000

  • Issued By:Virginia Community College Shared Services Center
  • Type:Invitation for Bids (IFB)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Dabney S. Lancaster Community College 1000 Dabney Drive, Clifton Forge, VA 24422.
  • PreBid Conference:
  • Open Responses: 7/17/20
  • Description:The purpose of this IFB is to establish a contract with a qualified bidder to provide one (1) 2021 Crew Cab Tractor for Dabney S. Lancaster Community College. **ONLY ACCEPTING ELECTRONIC SUBMITTALS.** See Attachments for IFB with Specifications.

Attachments
Attachment Size Description Posted On Type
VCCS-DSLCC-20-3909_Crew Cab Tractor_IFB_FINAL.pdf (972.7 KB) IFB for Crew Cab Tractor 06/18/20 Solicitation

Attachment Preview

Invitation for Bids
Issue Date:
June 22, 2020
IFB Number:
VCCS-DSLCC-20-3909
Title:
Crew Cab Tractor
Commodity Code:
06006 Axles, Trailers and Trucks, Tandem and Single; and
07208 Class 8 Trucks (33,001lb GVWR and Over)
Issuing Agency:
Commonwealth of Virginia
Virginia Community College System
Shared Service Center
Procurement Intake
147 Daleville Centre Drive
Daleville, Virginia 24083
Contract Term:
Goods shall be delivered after September 1, 2020
Bids will be Received Until: July 17, 2020 at 2:30 PM local time and opened.
All Bids must be received ELECTRONICALLY by the date and time stated immediately through eVA Sourcing and
Contracting. Any bids received after the stated time and date will not be considered. EMAILED BIDS WILL NOT BE
CONSIDERED.
In lieu of a Pre-Bid Conference, questions will be accepted by email to Tiffany Ollie through July 6, 2020. Any
inquiries regarding this solicitation should be directed only to: Tiffany Ollie, Senior Contract Officer.
Email: tollie@ssc.vccs.edu Phone: (540) 591-4042
*If you wish to attend the bid opening please contact the contact officer, Tiffany Ollie for zoom information by
July 1 2020.*
CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT IN THE BID BEING
DEEMED NON-RESPONSIVE
In compliance with this Invitation For Bids (IFB) and all conditions imposed in this IFB, the undersigned firm hereby offers
and agrees to furnish all goods and services required by this IFB at the prices indicated in the specification/pricing sheet,
and the undersigned firm hereby certifies that all information provided below and in any schedule attached hereto is true,
correct, and complete. Original signature must be in ink. Stamped, typewritten or electronic signatures will not be
accepted. COMPLETE AND RETURN THIS PAGE WITH THE BID.
Name of Firm:
Address of Firm:
Date:
By:
eVA Vendor ID Number:
Signature must be in Ink (‘wet’ signature prior to eVA
submission)
Name:
DSBSD Certification Number:
Title:
Phone:
Email:
Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex,
national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment.
Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be in writing and explain why an
exception should be made in that invitation to bid.
I.
PURPOSE
The purpose of this Sealed Invitation for Bids (IFB) is to establish a contract with a qualified bidder to provide
one (1) crew cab tractor to Dabney S. Lancaster Community College (DSLCC) located at 1000 Dabney Drive,
Clifton Forge, VA 24422. Virginia Community College System’s - Shared Services Center (VCCS-SSC) invites
any qualified bidder to respond to this IFB by submitting a bid for such work, services, and/or items
consistent with the terms and conditions herein set forth.
II. STATEMENT OF WORK
A description and listing of the services and items that the successful bidder (the term “successful bidder”
includes all bidders to whom an award may be made) shall be required to provide the VCCS are those that
are set forth below and referred to in any way in any terms and conditions and attachments referred to in
this IFB. Each bidder should carefully read and review all such documents.
The successful bidder shall furnish and deliver one (1) crew cab tractor and all other equipment parts and
accessories as listed below, to DSLCC, Attention: Dorothy Hayslett at 1000 Dabney Drive, Clifton Forge,
Virginia 24422.
A. One (1) Crew Cab Tractor
1. The successful bidder shall furnish all necessary labor, travel, supervision, tools, materials, testing
and all other necessary appurtenances and work necessary to complete a turnkey project in
accordance with the specification to deliver one (1) 2021 Freightliner M2 112 Crew Cab Tractor.
2. The tractor shall be in new condition. Bids for used tractor trailers will not be considered.
3. The successful bidder shall arrange and be responsible for delivery of the one (1) tractor and
accessories. Pricing shall be all inclusive of all fees, permits, freight, and delivery, et cetera. Normal
operating hours for DSLCC are 8:00 a.m. to 3:00p.m., Monday through Friday, except holidays.
Delivery shall be performed during normal operating hours, if possible.
4. The tractor shall have at minimum a one (1) year manufacturer’s warranty; however, DSLCC must be
provided the best standard manufacturer’s warranty available to any customer for such goods or
services. The price of the manufacturer’s warranty must be included in the bidder’s price. The
contractor shall provide necessary preventive maintenance, required testing and inspection,
calibration and/or other work necessary to maintain the equipment in complete operational
condition during the warranty period
5. The list for the tractorrequirements is on Attachment 3 Specifications/Pricing. The attached
specifications are listed and no substitutions are allowed.
6. The one (1) crew cab tractor shall be delivered after September 1, 2020 to DSLCC.
III. SPECIFIC BID INSTRUCTIONS
Bidders shall submit the following items as a complete bid:
A. IFB Cover Sheet and all addenda acknowledgements, if any, signed and filled out as required.
B. Completed and signed State Corporation Commission Form (SSC Form), included as an attachment
to this IFB.
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Invitation for Bid # VCCS-DSLCC-20-3909 Crew Cab Tractor
C. Completed and signed Small Business Subcontracting Plan, included as an attachment to this IFB.
D. Completed and signed Specification/Pricing sheet, included as an attachment to this IFB.
IV. GENERAL TERMS AND CONDITIONS
THE GENERAL TERMS AND CONDITIONS ARE LISTED IN THE SOLICITATION POSTING ON EVA
VIRGINIA BUSINESS OPPORTUNITIES.
V. SPECIAL TERMS AND CONDITIONS
THE SPECIAL TERMS AND CONDITIONS ARE LISTED IN THE SOLICITATION POSTING ON EVA
VIRGINIA BUSINESS OPPORTUNITIES.
VI. METHOD OF PAYMENT
Payments for any resulting contract will be made by the VCCS in Accordance with Article 4 of the Virginia
Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347 et. seq.)
Payment will be made within 30 days of a proper invoice. The Contractor shall submit monthly invoices to
the VCCS for all services completed. It is anticipated that this will be paid via check.
Vendors shall submit proper invoices to: invoice@ssc.vccs.edu or Virginia Community College System,
Shared Services Center, ATTN: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.
VII. ORDERING PROCEDURES
The VCCS will issue any/all purchase orders through eVA.
VIII. ATTACHMENTS
The following attachments must be completed and submitted as part of the bid.
Attachment 1 State Corporation Commission Form
Attachment 2 Small Business Subcontracting Plan
Attachment 3 Specifications/Pricing
Page 3 of 14
Invitation for Bid # VCCS-DSLCC-20-3909 Crew Cab Tractor
ATTACHMENT 1- STATE CORPORATION COMMISSION FORM
This form must be returned with response to solicitation
Virginia State Corporation Commission (“SCC”) registration information: The Bidder:
is a corporation or other business entity with the following SCC identification number: ____________
-OR-
is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or
business trust
-OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and
customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees
or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become
contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble,
maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia
from bidder’s out-of-state location)
-OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and
completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do
not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in
Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have
pending before the SCC an application for ity to transact business in the Commonwealth of Virginia and wish
to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the
Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):
Signature: __________________________________________________________________________________________ Date: __________________
Printed Name: ______________________________________________________________________________________________________________
Title: __________________________________________________________________________________________________________________________
Name of Firm: ______________________________________________________________________________________________________________
Page 4 of 14
Invitation for Bid # VCCS-DSLCC-20-3909 Crew Cab Tractor
ATTACHMENT 2 SMALL BUSINESS SUBCONTRACTING PLAN
This form must be returned with response to solicitation
It is the goal of the Commonwealth that over 42% of its purchases be made from small businesses. All potential
bidders are required to include this document with their bid response in order to be considered responsive.
Small Business “Small business (including micro)” means a business which holds a certification as such by the
Virginia Department of Small Business and Supplier Diversity (DSBSD) on the due date for bids. This shall also
include DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service
disabled veteran owned status when they also hold a DSBSD certification as a small business on the bid due date.
Currently, DSBSD offers small business certification and micro business designation to firms that qualify.
Certification applications are available through DSBSD online at www.SBSD.virginia.gov (Customer Service).
Bidder Name: _____________________________________________
Preparer Name: __________________________________________
Date: ____________________
Instructions
A. If you are certified by the DSBSD as a micro/small business, complete only Section A of this form.
B. If you are not a DSBSD-certified small business, complete Section B of this form. For the bid to be considered and
the bidder to be declared responsive, the bidder shall identify the portions of the contract that will be
subcontracted to DSBSD-certified small business for the initial contract period in relation to the bidder’s total
price for the initial contract period in Section B.
Section A
If your firm is certified by the DSBSD, provide your certification number and the date of certification.
Certification number: ______________________________________ Certification Date: _________________________________________
Page 5 of 14
Invitation for Bid # VCCS-DSLCC-20-3909 Crew Cab Tractor

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